Enabling remote work

Cloud computing offers not-for-profits a cost effective, sustainable way for staff to work remotely.
Tech solutions enabling remote work

Cloud computing offers not-for-profits a cost effective, sustainable option to store and share information and enable staff to work remotely. Cloud computing stores programs and files on remote servers owned and maintained by another organisation. The cloud can be used purely for storage or to deliver programs like email, word processing and communications. We recommend all not-for-profits use either Microsoft’s 365 platform or Google Workspace, both of which are in the cloud and enable staff to work wherever they are.

A 5-step remote work setup plan

We recommend all not-for-profits enable staff to work remotely by following these five simple steps

1. Choose a collaboration platform such as Office 365 or Google Workspace and use it well

Not-for-profit organisations can benefit from discounted pricing on popular collaboration platforms from Microsoft and Google. These platforms enable groups to work on documents simultaneously and from multiple locations with built-in calendar, instant messaging and video conferencing features enabling remote communications.

2. Equip staff for effective remote working

Typically, staff will require laptops and, in some cases, smartphones to be able to fulfill their roles remotely. Ensure that each remote employee has an internet connection with appropriate bandwidth to access information easily wherever they may be working.

3. Choose core systems that enable staff to securely access information remotely

Your organisation should be running core service delivery applications (such as a client/case management system or CRM) and finance/HR systems that allow your staff to work remotely securely. These systems are typically provided on a Software as a Service (SAAS) basis. SAAS refers to a method of software delivery that’s accessed by subscription rather than installed on individual servers.

4. Use multi-factor authentication and other protections to secure your information

Without adequate protections, remote working may increase your organisation’s vulnerability to data breaches. Multi factor authentication is the single most powerful defence against such breaches. Additional protections such as encryption should be enabled for sensitive information on PCs and servers.

Learn more about cyber security

5. Provide secure access to legacy applications

If your organisation uses legacy applications that currently can’t be accessed through the cloud, seek advice from an IT expert and to identifying an appropriately remote access, secure solution such as Remote Desktop Services, Azure, VPNs, Citrix and other technologies.

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