There are many reasons you will need a record of the digital technologies your organisation owns. Keeping track of what you own, its capabilities, warranties, and when it needs replacing, will be integral to any digital technology planning or budgeting you must do. You may need an asset list for your insurer. If you want to hire external support, they will want to know exactly what equipment you have and the condition it is in. And if something breaks and you want to know whether it is under warranty, your asset list will tell you.
Making a digital technology asset list is a time-consuming but not particularly complicated task. You should record every important piece of technology infrastructure, information systems, digital marketing tools, and a list of websites and social media. While the template does not fully cover all the software license details you might want to keep and is not designed to store configuration information you might need, it is a great starting point. We have assumed that peripheral items such as mice, keyboards, and monitors do not need to be recorded, but you can easily tailor the spreadsheet to store this sort of information as well if it is important.
The assets register template
Use this template to record your digital technology assets and spending. This template includes:
- IT assets (PC info, Infrastructure, network, telephony)
- System Inventory (website, HR, finance software)
- Spend and partner (IT staff salaries, support activities)
To plan your budget, you will need to complete the inventory of your digital asset register. Once complete, head over to our develop annual tech budget guide: How to develop your annual technology budget