How to integrate Google Gemini as a not-for-profit in Australia and the wider Asia-Pacific

Gemini could be the key to increasing productivity, and better outcomes for your not-for-profit.

Gemini is Google’s AI-powered assistant, versatile work companion that offers various ways to streamline operations, automate tasks and improve data management. With strong integration with the wider Google Workspace suite of applications, Gemini could be your key to increasing productivity, collaboration and cost savings at your not-for-profit.

Everyone with a Google Workspace subscription can access Gemini through gemini.google.com. For users with either Business or Enterprise Workspace subscriptions, Gemini will also appear as a built-in function they can access directly while working Google Workspace apps such as Gmail, Google Docs, Slides, Sheets or even Drive.

gemini integration

Key benefits

Enhanced productivity: Automate repetitive tasks, such as drafting emails or summarising documents, allowing staff to focus on strategic initiatives.
Improved collaboration: Facilitate seamless communication and information sharing among team members, regardless of location.
Cost savings: By improving efficiency, Gemini can help reduce operational costs, enabling more resources to be directed toward core missions.
Better data management: Organise and secure organisational information effectively, aiding in compliance with data protection regulations.

How do I get started in using Gemini?

To begin using Gemini in your not-for-profit:

Confirm eligibility for Google for Not-for-profits.
Activate your preferred Google Workspace plan.
Choose the right Gemini plan for your organisation.
Configure user roles, data protection settings and permissions.
Provide training and develop internal usage policies.

How to enable Gemini in Google for Nonprofits

It is worth noting that Gemini is not an add-on but rather a built-in feature. This means Gemini is automatically accessible to all users* with a Google Workspace license. With this in mind, providing users access to Gemini is as simple as issuing a Google Workspace license to your user/s (learn here).

For more information, see here: Comparing versions of Google Gemini for not-for-profits (10 minute read)

If you require a more comprehensive guide for Google Workspace administrators, you may review Google’s guide to issuing access to Gemini here.

* All users aged 18 and above with a Google Workspace license will automatically have Gemini available to them

How to moderate access to Gemini

If for any reason you wish to disable access to Gemini, administrators may see instructions from Google here.
If your administrator is considering disabling specific AI functions and not Gemini as a whole, you may refer to a list of Google guides below:

Feature	What does this control	Instruction guide
Gemini conversation history	Determines whether Gemini can retain histories of prompts or chats. Additionally, admins may also use this to specify how long Gemini can retain chat or prompt histories.	By default, conversation history is saved for 18 months. To moderate access, see here
Google Workspace smart features	Smart features is what allows users to use Gemini in collaboration with other Google Workspace apps such as drafting emails in Gmail, taking automated notes in Meet, etc.	To learn more about smart features and how to enable or disable them, see here
Google Vids	Determines whether users can access Google Vids, create new files or access Vids shared with them.	By default, Google Vids is enabled for all users. To moderate access, see here
Google Meet AI	Determines whether users can have Gemini take notes for them during a meeting.	To moderate access, see here
NotebookLM	Determines whether users can access NotebookLM to support research activities.	To moderate access, see here